Facts and Procedures

 


Contact Info: Our office phone number is 802.425.3399. Our email address is info@craftproducers.com, and the website is www.craftproducers.com. Craftproducers’ mailing address is Craftproducers, PO Box 300, Charlotte, VT 05445. Please give us your email address so we can send all correspondence via email. Be green! Save paper!

Standards: We seek original work that is well designed and fabricated. No sales representatives: we want you intimately involved in displaying and selling your work at our fairs. (A bona fide employee knowledgeable about your production is acceptable.) No kits or imports are allowed. No buy/sell items are allowed. If we discover any buy/sell work at an event, we will remove the exhibitor from the show.

About our Application Form: Fill out this required form to request shows, booth sizes, and to indicate whether you want corners, interior or perimeter spaces, and/or extra electricity. We try to accommodate your requests, but, due to demand, this is not always possible. Limited corners are available at a premium cost. If you have been assigned a corner, it will be listed on your invoice.

Photos/Images: We require 3 images of your work and 1 of your booth setup for jurying purposes. Please email images to info@craftproducers.com in JPG format, at a fairly high resolution (4×5 at 300dpi is suitable – learn more about jury photos here). Images may be used in advertising for the show and one will be listed on Craftproducers “Artists Listings” page. PRINTED PHOTOS AND/OR SLIDES ARE NO LONGER ACCEPTED. If you have exhibited with us in the past, it is likely we have your photos on file.

Application Deadline: All applications postmarked by January 16 will be considered for the first jury round. If there are any spaces open after that, acceptance will be on a first-come, first-served basis. If you put a checkmark next to a show on our application form, we consider that mark your intent to exhibit. Your signed application form reflects your commitment to do all the shows to which you are applying and, as such, is your contract with us. After we accept you to any show, cancellation fees will apply.

Deposits and Application Fee: Included with your application, you must enclose a single deposit of $150 regardless of the number of shows to which you are applying. This deposit is required to secure your spot in one or more shows for the year. Your deposit will be applied to your last show of the year.

Discounts and Specialty Food Pricing: Specialty Food Exhibitors receive an ongoing discounted price for Craftproducers Arts Festivals. Please note that this discount does not apply to the NE Home Shows or the Saratoga Balloon and Craft Festival as those booth fees are already significantly discounted.

Finder’s Bonus: Spread the word! If we accept a new exhibitor you have referred to any show, we will reward your support with a finder’s credit of $50 which will be applied as a credit to the last show on your invoice. This referral must be indicated on the new exhibitor’s application or the new exhibitor must let us know either by phone, email, or letter. “New exhibitor” means someone who has never exhibited with Craftproducers.

Demonstrations: We appreciate and seek good demonstrations in both indoor and outdoor booths. If you want to demo, please provide details with your application or call our office so that we can determine what to give you in return. Possible examples include additional space, electricity to an outdoor booth or a discounted booth rate.

Payments and Fees: You may pay by cash, check, postdated checks, or credit card (MasterCard, Visa, Discover or American Express). Late payment will result in a $25 late fee. Your $150 deposit will be credited toward your last show of the year. Our payment plan is very flexible. Full details will be furnished upon acceptance with an explanation of our postdated check system.

Notification and Cancellation Policies: We will send out acceptance information along with your invoice on February 16. If you cancel a show after this date, there will be a cancellation fee of $150. This amount is not refundable. Partial refunds of your full booth fee may be given based on when your cancellation is received and if we can fill your spot. No refunds are available within 30 days of a show.

Booth Setup and Electricity: Your display must be as professional as your work! We require a backdrop and sides for indoor booths. Your 10×10 tent or pipe and drape are acceptable. 400 watts of electricity is provided for every ten feet of indoor booth space. If you wish to purchase extra power at $50 for an additional 400 watts, you must indicate this on your application form and it will appear on your invoice. If you want power for an outdoor booth, the price is $50 per 400 watts and you must indicate your needs on your application so we can plan our electrical layout. Extra electricity requests made at a festival may not be possible to accommodate and will incur a $100 surcharge.

Etiquette: Our procedures have been carefully established for your maximum safety, profitability, and enjoyment and must be followed. Although our management style is relaxed, we expect you to fill out forms correctly, to make timely payments, to be on time for setup and the shows, and to remain set up until the very end. We expect every Craftproducers representative to treat you courteously, professionally, and with respect. We require all exhibitors to treat the public politely.

Publicity and Advertising: Whatever it takes, we do. We spend the money. We advertise. Our ads are classy and visually pop out on the printed and online page. We make creative radio ads that spread the message. Our television ads showcase actual exhibitors. We develop and use a mailing list. We update our website regularly. Visitors to our site will be able to search for you by show and medium throughout the year and until the following January when our new season begins.

Amenities: Free camping without hookups or showers is available at all of our Vermont shows as well as Syracuse (campers only there, its cold!) Our traditions of bagels and coffee on Sunday, the exhibitor cocktail party, and other entertainment will continue wherever possible.

Acts of God, Mother Nature, Health Hazards, Terrorism, etc: If Craftproducers is forced to cancel a show due to Acts of God, Mother Nature, Governmental Order, War, Civil Unrest, Terrorism, etc., there will be no refund of booth fees. We will not issue refunds for any other liabilities whatsoever concerning the failure to fulfill this contract due to reasons of the venue being destroyed by fire, weather, or other calamity, or by any act of God, public enemy, strikes, statutes, ordinances, or any legal authority, or any cause beyond our control. If we cancel a show by our own choice, we will completely refund your payment to that show.