Notification and Cancellation, Insurance & Contracts, Sales Tax

Notification and Cancellations

Acceptance notifications and invoices will be sent by February 16. If you submit your application after this date, you can expect a response from us within one week. If more than seven days have passed without a reply, please contact us at info@craftproducers.com, as invoices are occasionally misdirected to spam folders or sent to outdated email addresses.

Please note that once you are accepted, a $150 non-refundable cancellation fee applies to any withdrawal. While partial refunds of the full booth fee may be considered depending on the timing of your notice and our ability to fill the vacated space, no refunds will be issued within 30 days of the show.

Insurance and Contracts

To comply with current safety and insurance standards, all accepted exhibitors are required to sign a standard participation contract. Additionally, we now require both of the following documents from every exhibitor:

1. A signed Hold Harmless (HH) agreement

2. A Certificate of Liability Insurance (COI)

While the Hold Harmless agreement addresses legal indemnity, the COI provides the actual financial protection necessary for your business. Professional insurance is essential in the event of unforeseen circumstances, such as storm damage to your display or liability for accidental damage to neighboring exhibits. We can provide recommendations for insurance providers if you do not have an agent; however, selecting and maintaining the appropriate policy (typically $1,000,000 in coverage) remains the responsibility of the exhibitor.

Sales Tax Requirements

Exhibitors are responsible for adhering to all state sales tax regulations. This includes obtaining the appropriate Sales Tax ID for the state in which the show is held and providing that ID number to us for our records. Please note that we are required to provide a list of participating Tax IDs to state agencies.

Any questions regarding tax rates or the taxability of specific items—such as clothing or specialty foods—must be directed to the appropriate state tax department:

Vermont: As of 2022, the sales tax rate is 6%. While clothing and specialty foods are generally non-taxable, you should consult the Vermont Department of Taxes at 802.828.2551 to confirm if you are required to register and report these sales.